Privacy Policy

RadiologySeminars is part of Proton Medical Ltd Companies House Number 12042440.  

1. How we use the information

We may use your information to:

  • process your booking or subscription (including, for example, sending you confirmation of your booking and receipt);
  • carry out our obligations arising from transactions or agreements entered into by you and us (for example, sending you information on how to access your course materials online);
  • keep track of your queries or requests;
  • contact you –by phone/text as well as email– in exceptional circumstances (for example: if you are on a waiting list for a course and a place has become available; or if you have expressed an interest in attending or an intention to attend a course but places on said course are about to run out);
  • send you information that may be of interest to you, such as information about courses for that you have enquired about or that we believe may be of interest to you);
  • tailor our educational activities to your needs (for example, when attending skills stations or workshops, to group you with others of similar experience, where appropriate and feasible);
  • conduct research into the impact of our educational activities (for example, analysis of feedback form returns by speciality, by grade, by regional provenance, etc.);
  • conduct research into the CPD needs (for example, we may contact you, especially if you know us well, to ask your views about proposed course programmes);
  • conduct research into the impact of our marketing activities (for example, when you book on a course, we routinely ask where/how you first heard about the course, with a view to identifying effective promotional channels);
  • notify you of important changes to our organisation.

2. What information do we collect?

The type and amount of information we collect depends on why you are providing it.

For course bookings we will usually ask you for your name, email address, job title, work affiliation (name of organisation), contact number, and whether you have any special needs or requirements, and where/how you first heard about the course. We may, should you require or prefer our invoice or your receipt to include a postal address, ask for your most appropriate postal address, be this a work address or a home address.

For some courses, we may also ask you about:

  • your previous relevant experience (for example, for some ultrasound courses, we may ask you whether you are an absolute beginner in ultrasound or have already some practical ultrasound experience)

We keep information about your course history with us, meaning courses that you have attended or will attend, including courses that you booked on but were unable to attend.

For payments over the phone (as opposed to online payments) we will usually ask you for your credit or debit card details. Please note that: payments over the phone are processed on the spot and RadiologySeminars does not keep or store credit or debit card details.

For payments online we use secure third-party payments services (e.g. PayPal, Stripe and Oveit). RadiologySeminars does not keep or store credit or debit card details.

Do we process sensitive personal information?

Applicable law recognises certain categories of personal information as sensitive and therefore requiring more protection, including health information, ethnicity and political opinions. In limited cases, we may collect sensitive personal data about you. We would only collect sensitive personal data if there is a clear reason for doing so; and will only do so with your explicit consent.

3. Communications and marketing

Where you have provided us with your email address, we may contact you electronically to let you know about our events and/or activities that we consider may be of particular interest to you.

In every communication you are reminded that you can very easily ask to be removed from any such future communications. We are almost always able to remove you from our e-mailing list or lists within 24 working hours.

4. Other disclosures

We will disclose your Personal Information where required to do so by law or in accordance with an order of a court of competent jurisdiction, or if we believe that such action is necessary to comply with the law and the reasonable requests of law enforcement or to protect the security or integrity of our Service.

We will disclose, not your Personal Information, but information on whether you attended or did not attend a course, if asked to do so by the relevant Royal College or association, as happens for example when such Royal College or association is undertaking an audit of a doctor’s CPD activities.

For courses organised by RadiologySeminars, including courses organised in partnership or in collaboration with third parties, such as NHS Trusts or medical Colleges or medical association, we do not share your Information, except:

  • where the partner is a medical association and course attendance entitles you to membership of said association, in which case your name, job title, affiliation and email address are shared with said association for its membership records;
  • with course directors, who have access to the list of attendees for the course or courses that they direct, such lists including only your name, job title and affiliation and no other information.

International Transfer
If you are located outside the United Kingdom and choose to provide information to us, please note that we transfer the information, including Personal Information, to the United Kingdom and process it there.

Your consent to this Privacy Policy followed by your submission of such information represents your agreement to that transfer. In the event that a dispute arises with regards to the international transfer of data, you agree that the courts of England and Wales shall have exclusive jurisdiction over the matter.

5. Security of and access to your personal data

We endeavour to ensure that there are appropriate and proportionate technical and organisational measures to prevent the loss, destruction, misuse, alteration, unauthorised disclosure or of access to your personal information.

Your information is only accessible by appropriately trained staff.

The security of your Personal Information is important to us but please be advised that no method of transmission over the Internet, or method of electronic storage is 100% secure. While we strive to use commercially acceptable means to protect your Personal Information, we cannot guarantee its absolute security. As such we make no warranties as to the level of security afforded to your data, except that we will always act in accordance with the relevant UK and EU legislation.

Otherwise than as set out in this Privacy Policy, we will only ever share your data with your informed consent.

6. Your rights and how consent works

You have a choice about whether or not you wish to receive information from us. If you do not want to receive communications from us about our events and services, then you can select your choices by ticking the relevant boxes situated on the website forms on which we collect your information or express these preferences by contacting us by email or telephone.

Where we rely on your consent to use your personal information, you have the right to withdraw that consent at any time. This includes the right to ask us to stop using your personal information for direct marketing purposes or to be unsubscribed from our emailing list at any time. You also have the following rights:

(1) Right to be informed – you have the right to be informed of how your personal information will be used. This Policy is intended to provide you with a clear and transparent description of how your personal information may be used.

(2) Right of access – you can write to us to ask for confirmation of what information we hold on you and to request a copy of that information. Provided we are satisfied that you are entitled to see the information requested and we have successfully confirmed your identity, as from 25 May 2018, we will have 30 days to comply.

(3) Right of erasure – as from 25 May 2018, you can ask us for your personal information to be deleted from our records. In many cases we would propose to cease and suppress further communications with you, rather than delete it.

(4) Right of rectification – if you believe our records of your personal information are inaccurate, you have the right to ask for those records to be amended and updated.

(5) Right to restrict processing – you have the right to ask for processing of your personal data to be restricted if there is disagreement about its accuracy or legitimate usage.

(6) Right to data portability – to the extent required by the General Data Protection Regulations (“GDPR”) where we are processing your personal information (i) under your consent, (ii) because such processing is necessary for the performance of a contract to which you are party or to take steps at your request prior to entering into a contact or (iii) by automated means, you may ask us to provide it to you – or another service provider – in a machine-readable format.

To exercise these rights, please send a description of the personal information in question using the contact details in section 14 below.

Where we consider that the information with which you have provided us does not enable us to identify the personal information in question, we may ask you for (i) personal identification and/or (ii) further information.

Please note that some of these rights only apply in limited circumstances. For more information, we suggest that you consult guidance provided by the Information Commissioner’s Office (ICO), including You are further entitled to make a complaint about us or the way we have processed your data to the ICO: see Make a complaint.

7. Lawful processing

We are required to have one or more lawful grounds to process your personal information. Only four of these are relevant to us:

(1) Consent
We will ask for your consent to use your information to send you electronic communications such as newsletters and marketing for targeted advertising, and if you ever share sensitive personal information with us.

(2) Contractual relationships
Most of our interactions with subscribers and website users are voluntary and not contractual. However, sometimes it will be necessary to process personal information so that we can enter contractual relationships with people. For example, if you apply for employment.

(3) Legal obligations
Sometimes we will be obliged to process your personal information due to legal obligations which are binding on us. We will only ever do so when strictly necessary.

(4) Legitimate interests
Applicable law allows personal information to be collected and used if it is reasonably necessary for our legitimate activities (as long as its use is fair, balanced and does not unduly impact individuals’ rights).

We rely on grounds, (4) Legitimate interests, to process your personal data when it is not practical or appropriate to ask for consent.

When we use your personal information, we will consider if it is fair and balanced to do so and if it is within your reasonable expectations. We endevour to balance your rights and our legitimate interests to ensure that we use your personal information in ways that are not unduly intrusive or unfair in other ways.

8. Data retention

In general, unless still required in connection with the purpose(s) for which it was collected and/or is processed, we remove your personal information from our records five years after the date it was collected. However, if before that date (i) your personal information is no longer required in connection with such purpose(s), (ii) we are no longer lawfully entitled to process it or (iii) you ask us to delete it we will remove it from our records at the relevant time.

In the event that you ask us to stop sending you direct marketing/other electronic communications, we will keep your name on our internal suppression list to ensure that you are not contacted again.

We review our retention periods for personal information on a regular basis (see item 11 of this Privacy Statement). We are legally required to hold some types of information to fulfil our statutory obligations (for example our accountancy processes. You can request to remove your personal information at any time by emailing

9. Policy amendments

We keep this Privacy Policy under regular review and reserve the right to update from time-to-time by posting an updated version on our website, not least because of changes in applicable law. We recommend that you check this Privacy Policy occasionally to ensure you remain happy with it. We may also notify you of changes to our privacy policy by email.

10. Third party websites

We sometimes link our website or emails directly to other sites. This Privacy Policy does not cover external websites and we are not responsible for the privacy practices or content of those sites. We encourage you to read the privacy policies of any external websites you visit via links on our website.

11. Updating information

You can check the personal data we hold about you, and ask us to update it where necessary, by emailing us at

12. Contact

We are not required by law to have a “Data Protection Officer” –

Please let us know if you have any queries or concerns whatsoever about the way in which your data is being processed by either emailing

Other Terms and Conditions

If you continue to browse and use this website in any way, you are agreeing to comply with and be bound by the following terms and conditions of use, which together with our privacy policy govern RADIOLOGYSEMINARS  ’s relationship with you in relation to this website.

The term RADIOLOGYSEMINARS  or ‘us’ or ‘we’ refers to the owner of the website. The term ‘you’ refers to the user or viewer of our website.

The use of this website is subject to the following terms of use:

The content of the pages of this website is for your general information and use only. It is subject to change without notice.

Neither we nor any third parties provide any warranty or guarantee as to the accuracy, timeliness, performance, completeness or suitability of the information and materials found or offered on this website for any particular purpose. You acknowledge that such information and materials may contain inaccuracies or errors and we expressly exclude liability for any such inaccuracies or errors to the fullest extent permitted by law.

Your use of any information or materials on this website is entirely at your own risk, for which we shall not be liable. It shall be your own responsibility to ensure that any products, services or information available through this website meet your specific requirements.

This website contains material which is owned by or licensed to us. This material includes, but is not limited to, the design, layout, look, appearance and graphics. Reproduction is prohibited other than in accordance with the copyright notice, which forms part of these terms and conditions. All trademarks reproduced in this website, which are not the property of, or licensed to the operator, are acknowledged on the website.

Unauthorised use of this website may give rise to a claim for damages and/or be a criminal offence.

From time to time this website may also include links to other websites. These links are provided for your convenience to provide further information. They do not signify that we endorse the website(s). We have no responsibility for the content of the linked website(s).You may not create a link to this website from another website or document without RADIOLOGYSEMINARS  ’s prior written consent.  Your use of this website and any dispute arising out of such use of the website is subject to the laws of England, Scotland and Wales. Test names and other trademarks are the property of the respective trademark holders

Accounts on

Any account may be deleted without any specific reason at anytime. RadiologySeminars is not responsible for any loss incurred due to closure of accounts or any activity on RadiologySeminars website. RadiologySeminars does not take responsibility of files uploaded onto the website (for example CVs, cover letters, or any other file) by users of the website. It is your responsibility to check for any viruses or any other issues when downloading or opening any uploaded file.

We may periodically send promotional email about new products, special offers or other information which we think you may find interesting using the email address which you have provided. If you wish to opt out, please email


We are committed to ensuring that your information is secure. In order to prevent unauthorised access or disclosure we have put in place suitable physical, electronic and managerial procedures to safeguard and secure the information we collect online.

How we use cookies

A cookie is a small file which asks permission to be placed on your computer’s hard drive. Once you agree, the file is added and the cookie helps analyse web traffic or lets you know when you visit a particular site. Cookies allow web applications to respond to you as an individual. The web application can tailor its operations to your needs, likes and dislikes by gathering and remembering information about your preferences.

We use traffic log cookies to identify which pages are being used. This helps us analyse data about web page traffic and improve our website in order to tailor it to customer needs. We only use this information for statistical analysis purposes and then the data is removed from the system.

Overall, cookies help us provide you with a better website, by enabling us to monitor which pages you find useful and which you do not. A cookie in no way gives us access to your computer or any information about you, other than the data you choose to share with us.

You can choose to accept or decline cookies. Most web browsers automatically accept cookies, but you can usually modify your browser setting to decline cookies if you prefer. This may prevent you from taking full advantage of the website.

Links to other websites

Our website may contain links to other websites of interest. However, once you have used these links to leave our site, you should note that we do not have any control over that other website. Therefore, we cannot be responsible for the protection and privacy of any information which you provide whilst visiting such sites and such sites are not governed by this privacy statement. You should exercise caution and look at the privacy statement applicable to the website in question.

Controlling your personal information

You may choose to restrict the collection or use of your personal information in the following ways:

whenever you are asked to fill in a form on the website, look for the box that you can click to indicate that you do not want the information to be used by anybody for direct marketing purposes

if you have previously agreed to us using your personal information for direct marketing purposes, you may change your mind at any time by writing to or emailing us at

We will not sell, distribute or lease your personal information to third parties unless we have your permission or are required by law to do so. We may use your personal information to send you promotional information about third parties which we think you may find interesting if you tell us that you wish this to happen.

You may request details of personal information which we hold about you under the Data Protection Act 1998. A small fee will be payable. If you would like a copy of the information held on you please write to

If you believe that any information we are holding on you is incorrect or incomplete, please write to or email us as soon as possible, at the above address. We will promptly correct any information found to be incorrect.

Website disclaimer

The information contained in this website is for general information purposes only. The information is provided by RADIOLOGYSEMINARS   and while we endeavour to keep the information up to date and correct, we make no representations or warranties of any kind, express or implied, about the completeness, accuracy, reliability, suitability or availability with respect to the website or the information, products, services, or related graphics contained on the website for any purpose. Any reliance you place on such information is therefore strictly at your own risk.

In no event will we be liable for any loss or damage including without limitation, indirect or consequential loss or damage, or any loss or damage whatsoever arising from loss of data or profits arising out of, or in connection with, the use of this website.

Through this website you are able to link to other websites which are not under the control of RADIOLOGYSEMINARS   We have no control over the nature, content and availability of those sites. The inclusion of any links does not necessarily imply a recommendation or endorse the views expressed within them.

Every effort is made to keep the website up and running smoothly. However, RADIOLOGYSEMINARS   takes no responsibility for, and will not be liable for, the website being temporarily unavailable due to technical issues beyond our control.

Privacy policy

This privacy policy sets out how RADIOLOGYSEMINARS   uses and protects any information that you give RADIOLOGYSEMINARS   when you use this website.

RADIOLOGYSEMINARS   is committed to ensuring that your privacy is protected. Should we ask you to provide certain information by which you can be identified when using this website, then you can be assured that it will only be used in accordance with this privacy statement.

RADIOLOGYSEMINARS   may change this policy from time to time by updating this page. You should check this page from time to time to ensure that you are happy with any changes. This policy is effective from June 2019